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I tried digging through other questions before I posed my own. So, I'm asking for a solution here.

What I want to do: I want to give a group of contacts ability to 1. Create and edit events based on templates 2. See Event participants 3. See a select group of contacts that have custom fields, custom profiles and some with custom activities.

What I have done so far: I have created a Role in Drupal and given a select number of Civi access including CiviEvents. I turned off See All Civi Contacts.

Then I created an ACL Role, Permission and ACL access The ACL access includes most view activities related to contacts in the select group I want them to see. I also want them to see custom profiles and custom fields.

Problem When I log into the website as an end user (member of the group) I can see the CiviCRM Menu, Add and Event, etc. But I am not able to see any contacts even though my ACL Role indicates I should be able to see this set of contacts and it is turned off in Drupal permission.

I also tried turning on the See All Contacts in Drupal and it showed me far more than I should be seeing with this user role.

I checked the ACL Roles against the Drupal ones and I am still running into problems. Any advice?

I am using Drupal 7 and the Civi 4.7.24.

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Without jumping in and working through the whole scenario, have you considered adding all their Participants to a Smart Group and giving your users an ACL that accesses just that Group of contacts

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  • Its not just the participants they needs to see, also other selected groups. I also tested this out using just the parent group, still nothing.
    – Danielle Siembieda
    Oct 20, 2017 at 2:12

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