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We are a small museum now installing CiviCRM on Wordpress. We conduct walking tours for museum visitors: 4 tours/day, 7 days/week. We would like to offer on-line registration for the tours. I'm imagining a form that would let on-line visitors select the date and the time-of-day (10am, 12, 2, 4pm) and pre-pay the tour fee. This type of repeating event doesn't seem appropriate for CiviEvent's Repeating Event mode of operation because we would have upwards of 4x7x30=840 events per month and only a small portion would have any participants. Is there a work-around for what we want to do.

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I recommend to use CiviEvent's built-in repeat-function in order to achieve this.

Define one template per timeslot (https://docs.civicrm.org/user/en/latest/events/event-templates) and batch-create the child-items (https://docs.civicrm.org/user/en/latest/events/repeating-events/).

We handle 5000+ events/year like this without any problems.

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  • We had something with similar numbers, 4 events a day every day for 4 months - no problem.
    – Andy Clark
    Jun 24 '21 at 14:53
  • Thanks, Guitarman. I was afraid I was missing something. We can proceed as you suggested. I'm sorry for not checking the logic of the calculation I posted. Thanks, Birgit. Jun 24 '21 at 22:15
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Sorry, I can't answer your question but 4 tours per day 7 days a week doesn't get your 800 events a month - only approx 120 per months. You don't have 30 weeks in a month but only 4 to 5 weeks.

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An alternative to generating the events in CiviCRM itself would be to use the CiviCRM Event Organiser plugin. This would enable you to sync Events provided by the Event Organiser plugin with Events in CiviCRM. Using Event Organiser would give you a calendar and list of events in WordPress out of the box and, IMO, its UI for generating repeating event schedules is rather good.

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  • Thanks, Christian. I'll try CiviCRM Event Organizer. Jun 29 '21 at 16:54

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