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I have an event signup form where I have four different price options. I have made this a mandatory field in order to require that registrants select one price option. However, when I as an admin user sign up a guest or volunteer, I would like there to be another option that does not cost anything.

Is there a way of doing this without also offering this option to the regular attendee? I cannot figure out how.

The workaround that we have is to add an additional field for admins with a negative amount to reduce the payment down to 0. This is not a great solution.

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    To clarify - you're using price sets, and you want to make a price field that's mandatory and publicly visible, and you want a single price field option to be admin-only? – Jon G - Megaphone Tech Mar 24 '15 at 15:59
  • Yes, that is correct. I am using price sets. It is possible that an admin will take payment offline and want to have one of the publicly available options too. – zeiddev Mar 24 '15 at 16:15
  • I do the negative amount visible only to admins and this works fine for me – Stuart Parker Mar 24 '15 at 16:31
  • @zeiddev I don't understand why the use of an admin only field with a negative amount is considered to be "not a great solution". Does it not fully meet your needs? – Graham Apr 8 '15 at 6:44
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I have accomplished this using the CiviDiscount module. It works well. You'll just need to create a code that offers a 100% discount and then only share this code with people whom you deem qualified for free registration.

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  • Seconded. CiviDiscount manages this quite well. Define the discount code to something memorable for the admin, but hard for anyone else to guess. – Nicholai Mar 24 '15 at 22:10
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CiviDiscount will work well for the use case. Another approach is to create a second price field that has visibility set to Admin.

This is the help for the field:

Fields with 'Public' visibility will be displayed on your Event Information page AND will be available in the online registration (self-service) form. For some events you may want to allow staff to select special options with special pricing and / or discounts (using negative price set field values). Select 'Admin' visibility for these Price Fields. They will only be included when staff or volunteers are registering participants from the back-office 'Register Event Participants' screen.

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