Make a SearchKit viewable with minimal permissions

Question

I have a SearchKit that is based on the Participants table. I created a table display that allows the user to see basic information on the participants (name, home city/state, participant status). This tool was designed to be used by a staff member to use when checking in participants. The staff member would view participants for a specific event (set by URL parameters) and then change the status of the participants as they arrived. This works well most of the time.

We will be having an event where a volunteer will be checking in the participants. I am trying to create a role that allows minimal access to view this report. Unfortunately, the only way I've been able to make this visible is giving the following permissions: view all contacts, administer CiviCRM, access CiviCRM backend and API, and access CiviEvent. Is there a way view/use a SearchKit display without this high of permissions? I'm also open to other ideas of checking in participants by a non-staff.

CiviCRM 5.41.2 Drupal 7

Answer 1

Yes. You can do this by embedding your Search Display in an Afform, and controlling the permissions from there. To do so you want to disable permission checks on the Search Display:

And on the Afform you want to set the permission appropriate for your volunteers to be able to access the form:

To set url args for your search display, click on the tab for your display on the Afform, and select the field(s) you want to filter by. You can then select the name of the url argument:

Note that this is javascript-based so the argument goes after a hash sign like http://example.org/civicrm/my-afform/#/?financial_type_id=3