We have co-facilitators for our instructional events who are not staff. We want them to be able to view the complete registration profile responses (i.e. 'registration info') prior to their event in order to know how many and who are registered, plan the event content based on registration responses, etc. There may be several events concurrently registering, with different facilitators.
We have created the custom fields and registration profiles and a report that shows responses, and that is working well. Just not sure how to have others view it. Event registration includes some questions common to all events (contact-level), and some custom fields that are event-specific (i.e. participant, not contact, level- such as previous experience with the topic, contexts in which they use the topic, familiarity with the content, etc.)
What's the best way to do this? I am a non-developer user and we don't have IT staff.
Ideas for how to do this include: a) creating a 'facilitator' role (Drupal 7), which would include permissions to view only the report that contains that event's registration info. Not sure how to do this, might require ACL's?
b) customizing the participant listing to include event-specific registration responses, and sending the link to that. Not sure how to do this, but can look into it if this is the way to go.
c) ?is there a way to get a checksum or profile link that would say ‘here’s our registration’ with an expiration date